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Reminder – Your next financial reporting deadline is JUNE 1, 2019.

You have 139 days left to submit

Documents to Download

Joint Declaration Staff costs

Timesheet Staff Costs

Individual Travel Report (ITR)

Meeting summary

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Financial Reporting

Every expense item must be supported by the relevant documentation. If the documentation is not provided then the expense will be deemed ineligible and won’t be reimbursed by the Erasmus+ budget. The following are the general guidelines to keep in mind when submitting expenses;

Travel and Costs of Stay – You will need to show proof both that there was a travel expenditure (invoice) as well as that the travel actually occurred (  boarding pass, etc…)

Staff –It is necessary to provide a formal contract of employment for each staff member as well as complete time sheets that are signed for each task

Equipment – It is required to show the proof of purchase with the itemized equipment, proof of payment as well as formal documentation that the equipment is recorded in the accounting system of the institution

Subcontracting – It is required to provide the contract with the third party as well as invoices and proof of payment

Documents to Upload

*Please indicate which of the following documents you are uploading.

ITR
Invoices, receipts, boarding passes
Agendas / Attendance / Participant lists Tangible outputs / Minutes of meetings


You can include multiple items in one upload.
However you must upload separately for each person claiming travel expenses

*Please indicate which of the following documents you are uploading.

Formal employment contract
Joint Declaration
Time Sheets
Salary Slips
Agendas / Attendance / Participation lists / Tangible outputs / Minutes of meeting


You can include multiple items in one upload.
However you must upload separately for each person claiming travel expenses

*Please indicate which of the following documents you are uploading.

Invoice
Bank statement / Proof of payment
Proof that the equipment is recorded in inventory of the institution


You can include multiple items in one upload.
However you must upload separately for each person claiming travel expenses

*Please indicate which of the following documents you are uploading.

Subcontract
Invoices
Bank Statements
Tangible outputs


You can include multiple items in one upload.
However you must upload separately for each person claiming travel expenses

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